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Announcement on convening Alma Market S.A. Ordinary General Shareholders' Meeting
Report number: RB 11/2016 Report created: 2016-06-03
Announcement on convening Alma Market S.A. Ordinary General Shareholders' Meeting
The Management Board of ALMA MARKET S.A. seated in Krakow, at 6 Pilotów St. entered into the Register of Businesses with the number KRS 19474 by the District Court for Kraków-Śródmieście in Krakow, 11th Business Department of the National Court Register (hereinafter: "The Company"), based on art. 399 § 1 and art. 402(1) § 1 of Commercial Companies Code ("CCC") hereby convenes the General Shareholders' Meeting ("GSM", “General Meeting”) for the day of June 30th, 2016 at 12.00, which will be held in Kraków, at 10 Pilotów St., in Alma Tower on the 13th floor.
The suggested agenda of General Shareholders' Meeting is the following:
1. Opening of GSM.
2. Appointment of the Chairperson and the Secretary of GSM.
3. Ascertainment of the correctness of convening the GSM and its capacity to adopt resolutions.
4. Appointment of Returning-Credentials committee.
5. Presentation and approval of agenda.
6. Presentation of the Management Board Report and the Company's individual financial statement for the year 2015.
7. Presentation of the Management Board Report and the consolidated financial statement of ALMA MARKET S.A. Capital Group for the year 2015.
8. Presentation of the Supervisory Board Report on the Company’s financial statement, Management Board Report on the Company Performance in 2015 and motion by Management Board concerning cover the loss for the year 2015.
9. Resolutions on:
a) Approval of the Management Board Report on the Company Performance and the Company's individual financial statement for the year 2015;
b) Approval of the Management Board Report on the Performance of the ALMA MARKET S.A. Capital Group and the consolidated financial statement of Capital Group ALMA MARKET S.A for the year 2015;
c) Cover of the Company loss for the year 2015;
d) Discharge of the members of the Management Board in respect of their executive duties during the past financial year 2015;
e) Discharge of the members of the Supervisory Board in respect of their duties during the past financial year 2015;
10. Resolutions concerning changes in the composition of Supervisory Board.
11. Closing of GSM.
Pursuant to 402(2) CCC The Company Board presents information on meeting attendance:
1. The shareholders possessing at least 1/20 of the equity capital are entitled to demand the placement of particular matters in the General Shareholders’ Meeting agenda. The request should be submitted to the Management Board no later than twenty-one days before the date of the General Meeting of Shareholders. The demand should contain justification or the draft of a resolution concerning the agenda item request. A written form is required – the demand should be submitted to the Company's office (Kraków, Pilotów St. 10, Alma Tower, on the 13th floor) or in the electronic form at the e-mail address: wza@almamarket.pl.
The shareholder should indicate that they are in the possession of the required number of shares as of the date of the demand presentation i.e. they should enclose to the demand the certificate of shares or the certificate granting the right of participation in the General Meeting or refer to the entry in the share register. In case of legal persons and organizational entities without the legal person status, one needs additionally present the right of acting as a proxy on behalf of this entity through enclosing an up-to-date copy of the appropriate registry for the entity.
In case of shareholders presenting a demand by means of electronic media of communication, the documents should be transferred in the PDF format.
The demand transferred by the shareholders using the electronic communication means in a different manner than through the aforementioned e-mail address, or without meeting the aforementioned requirements, does not have any legal effects with regard to the Company and as such is not taken into consideration.
2. The shareholders possessing at least 1/20 of the equity capital may present prior to the GSM the resolutions drafts concerning the matters introduced to the agenda of the General Meeting or the matters, which are to be introduced to the agenda. The demand is to be presented in the written form at the Company's office (Kraków, Pilotów St. 10, Alma Tower, on the 13th floor) or using the electronic communication means (in the manner and at the e-mail address presented in point 1 above).
The drafts of resolutions transferred by the shareholders using the electronic communication means in the manners other than through the e-mail address mentioned above or without meeting the conditions described above, do not have any legal effects with regard to the Company.
3. Each of the shareholders entitled to participate in the General Meeting can introduce drafts of resolutions concerning the matters placed in the agenda during the General Meeting.
4. Shareholders may participate in the General Meeting and execute their right to vote personally or by means of a proxy. A sample of the form for right of vote execution by means of a proxy has been placed on the corporate website: www.almamarket.pl.
The proxy is not obliged to vote by means of the aforementioned form. At the same time, the Company Board informs that in case of proxy appointment by shareholders together with an instruction concerning the manner of voting, the Company will not verify if the proxies execute the right in accordance to the instruction, which was granted by the shareholder.
The right of representation in the voting through the proxy should be granted in a written form or in an electronic one. Granting the right of proxy in the electronic manner does not require an authorized digital signature verified by a valid signer's private key.
According to the Bylaws of The General Shareholders’ Meeting, pursuant to point 9.2 – 9.4, the Company makes available on its website www.almamarket.pl the proxy form, which may be filled in and sent by the shareholder via the Company website. Shareholder, intending to grant a power of attorney in the above-mentioned way, shall apply to the Company – in writing or in person – for the login and the password, which enable the shareholder to conduct the verification procedure and to grant the power of attorney electronically. Shareholder shall keep the login and the password as confidential. The login and the password are sent to the shareholder via conventional mail or courier mail on the address stated in the application form. Every shareholder, before granting the power of attorney in the electronic form shall themselves estimate and consider the risks connected to notifying the Company about granting the power of attorney by electronic means of communication without the safe digital signature. The notification on withdrawal of the right of proxy in an electronic form may be conducted in the same manner.
Notification on granting the proxy right in the electronic manner must be made no later than 8 a.m. on June 30th, 2016.
Notifications submitted by the shareholders otherwise or without complying with the requirements set out above, have no legal consequences to the Company.
The shareholders will be allowed to participate in the General Meeting upon the presentation of proof of identity, and attorneys upon presentation of proof of identity accompanied by the valid power of attorney granted in the written or electronic form (the proxy should present the printout of the right of proxy).
The proxies of legal persons or the organizational units without legal personality are additionally obliged to present an up-to-date copies from respective registers, naming the people authorized to represent the entities or to grant the power of attorney.
In case of notification of the Company concerning granting the power of attorney in the electronic form, the shareholder shall deliver to the Company without delay (in person, via regular mail or express mail) or send by e-mail on address: wza@almamarket.pl the copies of the documents enabling identification of the shareholder or the conditions of their representation (scan in PDF), in particular: (i) Scan of the identity card, passport or other document containing the data enabling the identification of the shareholder being a natural person, (ii) Scan of a copy from the register pertaining to the shareholder being a legal person or an organizational unit without legal personality.
5. The Company Articles do not stipulate possibility of GSM attendance via the use of electronic communication means.
6. The Company Articles do not stipulate possibility of voting opinions at the GSM via the use of electronic communication means.
7. The Company Articles and General Meeting statutes do not stipulate possibility of right of vote execution via correspondence nor via the use of electronic communication means during the GSM.
8. The date for registration of General Meeting participation is June 14th, 2016. Registration day is the same for shareholders bearing both the ordinary shares and the registered shares.
9. The right of participation to ALMA MARKET S.A. General Meeting is granted to those, who as of 16 days before the General Meeting (i.e. June 14th, 2016, "registration day") are the Company shareholders.
Those authorized based on the registered shares, pledgees and users who have right to vote, are entitled to participate in the meeting if they are inscribed in the share register in the GSM registration day.
Ordinary bearer shares in the electronic form entitle to participate in the GSM, if no earlier than after the announcement on convening the GSM and no later than the first business day after the GSM registration day, i.e. no later than on 15 June 2016, a shareholder submits to the entity carrying the security account, where the Company shares are inscribed, a demand of issuing a name-bearing certificate on the right of vote in the General Meeting. The Company recommends the shareholders to have the said certificate during the GSM, however the provisions of law do not impose such obligation on shareholders.
In the case of electronic ordinary shares, ALMA MARKET S.A. determines a list of shareholders authorized to participate in the General Meeting on the basis of a list received from the National Depository for Securities.
For 3 weekdays before the General Meeting at the office of ALMA MARKET S.A. (Kraków, Pilotów St. 10, Alma Tower, on the 13th floor) from 9 a.m to 3:30 p.m. a list of shareholders authorized to participate at the General Shareholders’ Meeting will be presented. Shareholders are entitled to demand the list to be transferred to their e mail address upon request.
10. Registration of the GSM participants will start on June 30th, 2016 at 11:30 a.m.
11. People authorized to participate in the General Meeting may obtain the complete documentation, which is to be presented at the General Meeting and the draft of resolutions at ALMA MARKET S.A. office (Kraków, Pilotów St. 10, Alma Tower, on the 13th floor) or at the Company website: www.almamarket.pl
12. The Company will make available all necessary information concerning the General Meeting at the Company website: www.almamarket.pl.
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